Policy Board Minutes


    Policy Board Meeting Minutes

    December 3, 2018

    4:00 p.m. – Room D120 -- Pioneer Middle School

    Board Members:

    Teachers Present: Susan Dressel, Frank Guzzetta, Thomas Izydorczak, Jennifer Palmerton, Mary Rauscher, Michelle Lyons

    Others Present: Karen Haynes, Jessica Hibbard

    Absent: Michael Irizarry, Gio LoBianco, Carolyn Richards, Laura Tatlow, Deb Rickerson

    Quorum present? N/A


    Others Present (non-voting):

    Jill Wilkie - Teacher Center Director/Teacher

    Debbie McDonald – Pioneer Teacher Center Secretary




    • Meeting called to order at 4:00 p.m. by Chair, Jennifer Palmerton


    1. Consensus Report – Minutes – November 5, 2018

                                     Financial Report

                Motion:   To approve Consensus Report as presented.

                 1st       Tom Izydorczak                      2nd   Michelle Lyons

    All in favor. Motion passed.


    1. Forthcoming Meetings
      • December 6, 2018 – FarWest Regional Directors’ Meeting – Erie 1 BOCES
      • January 7, 2019 – Policy Board meeting
      • January 31, 2019 – FarWest Regional Directors’ Meeting – Erie 1 BOCES
      • February 4, 2019 – Policy Board meeting
      • March 4-6, 2019 – NYSTC Spring Symposium – Albany, NY
      • March 11, 2019 – Policy Board meeting
      • April 1, 2019 – Policy Board meeting
      • May 2, 2019 -- FarWest Regional Directors’ Meeting – Erie 1 BOCES
      • May 6, 2019 – Policy Board meeting
      • June 3, 2019 – Policy Board meeting


    1. State, Curriculum/TC Updates

    The director updated the Policy Board on the following items:

    • TC Secretary Update

    Our new Teacher Center secretary, Debbie McDonald, started her new position on November 28, 2018. We welcome to Debbie to Pioneer!


    • Teacher Center Hours

    Since the new TC secretary position is shared with Human Resources, there will be a need to change the hours that the Teacher Center is open. As of December 3, 2018, the Pioneer Teacher Center will be open from 12:00 p.m. to 4:00 p.m. Monday through Friday.


    Motion: To approve the change in hours for the Teacher Center from 7:00 a.m. to 11:00 a.m. to 12:00 p.m. to 4:00 p.m.

                      1st        Sue Dressel                  2nd        Frank Guzzetta

    All in favor. Motion passed.


    • Breakout EDU Update

    The Breakout EDU code from C-A BOCES was sent to all building librarians to add to the Breakout EDU kits.

    • Reflection Forms and Pre and Post-Evaluation Surveys

    Reflection Forms are now available in MLP for completion. There continues to be minor technology issues that need to be corrected, such as the save and continue feature. The district has noted that tickets have been opened to have these issues resolved in MLP. District staff will also be having a meeting with My Learning Plan this week to address the issues. Participants have received emails with directions and the TC website has been updated with current directions for completing reflections online.

    Pre-evaluation surveys for Spring 2019 courses and post-evaluation surveys for Summer and Fall 2018 courses have been created in My Learning Plan for staff to complete. An email was sent to all participants with directions for completing surveys in MLP.

    • A recommendation was made that instructors should review the MLP process to find/complete Reflection Forms and surveys during 2019-2020 PTC in-service courses.


    1. Webmaster Update

        All information on the website is up to date. Directions for completing reflection forms in MLP have been uploaded to the website. After the meeting, the next meeting date in January and minutes from November’s meeting will be uploaded to the website.


    1. Building Liaison Information
      • PTC In-Service Workshops are available for Spring 2019 – please sign up promptly as courses begin in January and February.
      • 2018-2019 course payments are being accepted. Please submit $100 payment as soon as possible.
      • PLEASE MAKE CHECKS PAYABLE TO “PIONEER CENTRAL SCHOOLS” and in the memo line, please write “Pioneer In-Service”
      • Summer 2018 course payments were due October 31.
      • Registration forms are still required for workshops, sent to the TC in electronic or hard copy format.
      • Teachers must complete a request in My Learning Plan (MLP).
      • Teachers should not start coursework before receiving approval in MLP.
      • Reflection Forms will be completed in My Learning Plan. Forms will be completed and submitted directly in My Learning Plan. Please remember to identify three course objectives on the Reflection Form. Course objectives can be found on the course syllabus that was received from the course instructor. If a course has more than three goals/objectives, choose three to report on.
      • When taking a course from an outside provider (ASCD, etc.), a Reflection Form should be completed in MLP, following the same procedures.


    1. 2018-2019 In-Service Course Approval

    The Policy Board reviewed current registrations for Spring 2019 workshops. All three workshops will run so that any staff members needing in-service will have courses to choose from. District staff are encouraged to register early because all remaining courses begin in January or February 2019.


    Motion:  To approve scheduled Spring 2019 PTC In-Service courses, as listed in the 2018-2019 In-Service catalog.

    1st  Mary Rauscher             2nd        Tom Izydorczak

    All in favor. Motion passed.                 


                Motion: To final approve the Summer 2018 Speech Independent Study.

          1st        Mary Rauscher             2nd        Tom Izydorczak

    All in favor. Motion passed.



    Motion: To final approve the Summer 2018 OT Independent Study.

          1st        Sue Dressel      2nd        Frank Guzzetta

    All in favor. Motion passed.


    1. 2019-2020 In-Service Courses

    Using Needs Assessment data, the Policy Board discussed possible in-service courses for the 2019-2020 school year.



    Motion made by Michelle Lyons to adjourn meeting, seconded by Karen Haynes.


    All in favor. Motion passed

    • Next meeting – January 7, 2019
    • Meeting adjourned at 5:00 p.m.


    Minutes submitted by TC Secretary, Debbie McDonald